Exhibition Operations & Delivery Manager (Contract)
Remote
Contracted
Products
Experienced
At HIMSS, we are a catalyst for change in the health and wellness ecosystem. Guided by our vision to realize the full health potential of every human, everywhere, and our mission to reform the global health ecosystem through the power of information and technology, we embrace transformation as our “why” and technology as our “how.” As one of the largest and most experienced global healthcare associations, we know that true progress requires fresh perspectives, bold solutions, and collective action. Join HIMSS and be part of reimagining the future of health and wellness!
We are seeking an experienced Exhibition Operations & Delivery Manager to oversee the day-to-day management and on-site delivery of our exhibition. The contractor will work closely with the production, sales, fulfilment and venue teams to ensure the exhibition is delivered to a high standard, on time and in line with sponsor and partner commitments.
This role requires strong operational coordination, stakeholder management and on-site problem-solving skills.
PLEASE NOTE: This position is open to candidates located in or near Copenhagen. This is a fixed term contract role, with part-time hours to start and then ramping up to full-time hours closer to the event
We are seeking an experienced Exhibition Operations & Delivery Manager to oversee the day-to-day management and on-site delivery of our exhibition. The contractor will work closely with the production, sales, fulfilment and venue teams to ensure the exhibition is delivered to a high standard, on time and in line with sponsor and partner commitments.
This role requires strong operational coordination, stakeholder management and on-site problem-solving skills.
PLEASE NOTE: This position is open to candidates located in or near Copenhagen. This is a fixed term contract role, with part-time hours to start and then ramping up to full-time hours closer to the event
Key Responsibilities
- Manage the exhibition operations from planning through to on-site delivery, including:
- Editing and maintaining the exhibition floorplan.
- Coordinating with the venue to ensure all exhibition and feature items are delivered as specified.
- Work closely with the Sales and Fulfilment teams to ensure sponsor contracts and exhibition deliverables are executed accurately.
- Liaise with the wider production team to ensure all exhibition floor signage is correct, approved and installed as planned.
- Act as the primary operational contact with the venue and external suppliers on site, ensuring:
- Timely delivery and installation of all exhibition elements.
- Resolution of operational issues during build, live days and breakdown.
- Coordinate and manage a small team of event volunteers, including:
- Creating and managing schedules.
- Assigning volunteers to appropriate roles.
- Acting as the main point of contact for volunteers during the event.
- Work with the production team to ensure volunteer logistics are delivered, including:
- Hotel room bookings.
- Uniform orders and distribution.
- Support live event operations to ensure the exhibition runs smoothly and to a high professional standard.
Required Availability
- Must be available to be on-site in Copenhagen from 17 to 22 May 2026.
- Must be available for pre-event planning and coordination in the lead-up to the event.
Required Skills & Experience
- Proven experience managing exhibitions, trade shows or large-scale live events.
- Strong experience working with venues, production teams and external suppliers.
- Excellent organisational and communication skills.
- Experience coordinating floorplans, signage and exhibitor deliverables.
- Confidence managing volunteers or temporary event staff.
- Strong attention to detail and the ability to manage multiple operational workstreams at once.
- Comfortable working in a fast-paced, live event environment and solving issues on site.
Personal Attributes
- Proactive and solutions-focused.
- Calm under pressure during live event delivery.
- Collaborative and able to work effectively with cross-functional teams.
- Highly reliable and well organised.
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